Census Dates:
Fall – Monday,
September 8, 2009
Wintermester –
Tuesday, December 15, 2009
Spring – Monday,
February 1, 2010
Maymester –
Tuesday, May 18, 2010
Summer I –
Thursday, June 10, 2010
Summer III –
Wednesday, June 16, 2010
Summer II –
Thursday, July 15, 2010
IV. HOW TO PROCESS FACULTY LOAD REPORT CHANGES
After
the semester begins, when there is a change in the faculty member assigned to a
particular class, the Mid-Term Course Reassignment/Termination Worksheet Form,
also known as the “purple form,” must always be completed and forwarded to
Human Resources, CPC for processing.
Please also notify the payroll staff via e-mail at payroll@ccccd.edu.
If
the change/correction occurs prior to the faculty load report’s final sign-off,
in addition to the purple form, you need to also change the instructor ID on
faculty load system for the course. However, in the fall and spring semesters,
if the changes occur after the faculty load report has been approved and
finalized, please DO NOT MAKE CHANGES TO FACULTY LOAD since the “purple form”
will ensure correct salary calculations. If you need to make a change on the
faculty load system after faculty load has been finalized, PLEASE WAIT until
the state report (CBM-008) has been finalized. HR will notify you when the
state report has been finalized.
In
the summer, there is no state report, so as long as the purple form is
completed and processed, changes can be made to the faculty load system.
The
state report (The Texas Higher Education Coordinating Board CBM-008 Report) is
a listing of all faculty members who teach classes at Collin College, their
percent of load, the type of assignment, the dollar amount they received, as well
as a variety of demographic characteristics. The assistant to the
deans/administrative assistants play a major role in the accuracy of the
CBM-008 report by assigning the correct assignment code since this field
“drives” most of the CBM-008 report and errors can result in possible funding
losses. Note: The assignment codes
are included in the Glossary.
V. FULL-TIME FACULTY: LOAD AND COMPENSATION GUIDELINES
Full-time
faculty members generally teach between 15-18 instructional units each regular
16-week semester. Any exceptions require approval, prior to placement on the
faculty load report.
Full-time, 16-week assignment must
post and observe a minimum of six office hours per week for purposes of
academic advising and student consultation.
Full-time faculty load exception path
a. Non-teaching
extra-service assignments
Upon development of non-teaching extra-service assignments,
the dean works closely with Human Resources to establish rates of pay and/or
reassignment time. The appropriate dean must secure approval for
reassignment time and pay exceptions from the appropriate Vice
President/Provost. Reassignment time may also be approved by the dean for
non-teaching assignments funded through other sources outside of the division.
Reminder:
Non-teaching assignments should be entered on the
NTH faculty load screen. During the long semesters (Spring/Fall), if the
assignment is for an administrator or staff member, make sure to build a
non-teaching assignment for the 100 percent load on 1F4 and code "RA"
for “Regular Assignment (staff)”.
b. Maximum
extra-service assignments
The
maximum extra-service assignment for fall and spring, whether a teaching and/or
non-teaching assignment, for full-time employees is the equivalent of 7
instructional units, which also equates to approximately $4,585 ($675 per
instructional units x 7). Continuing
Education courses are not “counted” toward the maximum extra-service
assignments.
For
the purposes of calculating the maximum extra-service, the number of students taught on a
“per head” basis should be totaled and every ten students considered as the
equivalent of a full course. If there
are differences in the instructional units between the sections taught on a
“per head” basis, the highest lecture/lab (instructional units) will be used as
the basis for the calculation toward the load limit.
Reminders
Department Chairs are not eligible for teaching extra-service assignments,
except in the summer. Exceptions must be
approved by the VP/Provost.
Extra-service assignments for full-time faculty and
staff must be accomplished outside the employee’s regular schedule and
generally outside 8 a.m. to 5 p.m., Monday through Friday, unless the
appropriate dean approves a daytime overload or an adjusted schedule.
Faculty load approval path
Faculty load exception path
c.
Compensation for extra-service assignments of
full-time faculty and staff
Compensation for full-time employees teaching
credit classes on an extra-service basis is $675 per weekly lecture/recitation
and $540 per lab/clinical contact hour.
For example, a typical History class meets three hours per week for a
normal 16-week semester. The
extra-service pay for that course would be $675 x 3 = $2,025. If there was one lab hour per week in
addition to the lecture, the compensation for the semester would include an
addition $540, for a total of $2,025 + 540 = $2,565.
d.
Compensation for summer teaching assignments of
full-time faculty
Full-time faculty members who teach during the
summer, do so on an extra-service basis.
Reminder
Availability of summer assignments is contingent upon needs of the division and
the college, and may include a review of factors such as enrollment,
availability of funds, etc., and is subject to approval by the appropriate dean
and vice president/provost.
Formula Pay Assignments
Full-time faculty members, who accept a summer session formula pay
assignment at 7% of their annualized salary, teach between 3-4 contact
hours. To qualify for 14% of salary formula pay, a full-time faculty member
must teach between 6-8 contact hours. Foreign language and other faculty
members, in which each class is 5 contact hours, would continue to
request an exception on load to qualify for the 14% but with the requirement
for a special project to balance the workload. Responsibilities of a formula
pay assignment may include teaching, academic advising, registration,
curriculum development, administrative functions and special projects.
SUMMER I
and II:
Full-time, five-week assignment includes teaching a minimum
of six contact hours and a minimum of four office hours per week,
plus two hours committee/task force, at 14% of annualized salary.
Half-time, five-week assignment includes teaching a minimum
of three contact hours and a minimum of two office hours per week, plus one hour committee/task force, at 7% of annualized salary.
SUMMER III:
Full-time, ten-week
assignment includes teaching a minimum of six contact hours and a minimum of two office
hours per week, plus one hour of committee/other college services, at 14%
of annualized salary.
Half-time, ten-week assignment includes teaching a minimum
of three contact hours and a minimum
of one office hour per week, plus one
hour committee/other college services, at 7% of annualized salary.
Reminder
Full-time faculty who teach one summer session at formula pay may teach
the second summer session at the associate faculty pay rate ($675 lecture/ $540
lab). Office hours are not required
of full-time faculty teaching at the associate faculty pay rate.
Distance Learning
Faculty
who teach distance learning classes as part of their summer load are allowed to
teach one class at 7%, with
all other distance learning classes compensated at the associate faculty rate.
Summer employment that involves only non-teaching
assignments, will be compensated on an hourly basis, or on a contract
basis upon project completion. The appropriate dean recommends the rates for
these assignments to the appropriate vice president, with approval by the
president.
6-8 contact hours in Summer I and 6-8 contact hours
in Summer II, or 6-8 contact hours
Summer I and 6-8 contact hours in Summer III, or
6-8 contact hours in Summer II and 6-8 contact hours in Summer III, or
12-16 contact hours in Summer III
Wintermester: 3-4
contact hours (paid at associate faculty rate)
Maymester: 3-4 contact hours (paid at associate faculty rate)
The “per head” rate of pay is equal to 1/10th
of the associate faculty rate for a full class. For example, an English
class with four students that the dean and VP/Provost approve to offer with
limited enrollment, would be paid at 1/10th of $2,025 ($203) for
each of the 4 students, for a total of $810 instead of the full $2,025.
Likewise, for a French class (3 lecture/2 lab hours) with 4 students enrolled
that would normally pay $3,105, the faculty member would be paid $311 per
student for a total of $1,244 for the four students.
g. Compensation
for Concurrent Enrollment/Dual Credit Courses
Full-time or part-time faculty members who teach
concurrent enrollment classes receive a
$463.50 stipend per section. The stipend compensates for the
additional duties required of faculty teaching concurrent enrollment sections. Full-time
faculty members who teach concurrent enrollment classes as a part of their load
are also eligible for mileage reimbursement.
If full-time faculty teach a dual credit and extra-service, the dual
credit is considered the extra-service.
h. Compensation
for Distance Learning Courses
Compensation related to teaching a distance
learning course is calculated on the number of students enrolled (rather than
number of class sections offered or campuses involved). Enrollment is limited
to 25 students per class section; and no more than 40% of the
regular load may be made up of Internet classes.
Compensation is based on the number of students
enrolled as of the census date. The rate schedule follows: EN
|
Number of Students |
Compensation |
|
1-9 |
$203
per student |
|
10-25 |
Equals
one section |
|
26-34 |
Equals
one section + $203 per student over 25 |
|
35-50 |
Equals
two sections |
If the number of Internet students is sufficient to
make a whole class, it can be considered a part of the full-time faculty member’s
load for the semester. Normally, the
portion of a class paid on a "per-student" basis is considered
extra-service.
Reminder
When the “per head” portion of a class is
greater than one section, [Example: class contains 30 students] the professor will
be paid for one section (25 students) that should be coded either “RG” or “OV”
for full-time or “PT” for associate faculty and the remaining 5 students are
“per head” pay – coded “OH” or “PH” on faculty load.
(See
glossary for definitions of the assignment codes.)
Distance Learning course exception path
i.
Compensation for Co-operative Work Experience (CWE)
Courses
CWE has an on ongoing enrollment period. As each
new section is added during the semester, the faculty member is compensated on
a "per head" basis at $203 per student per semester as shown on the
table below.
CWE exception path
|
Number of CWE Students |
Compensation |
|
1-9 |
$203
per student |
|
10 |
Equals
one section |
|
11-20 |
Equals
one section + rate per student over 10 |
|
21-29 |
Equals
two sections + rate per student over 20 |
Reminder
When the “per head” portion of a class is greater than one section, [Example:
class contains 12 students] the professor will be paid for one section (10
students) that should be coded either “RG” or “OV” for full-time or “PT” for
associate faculty and the remaining 2 students are “per head” pay – coded “OH”
or “PH” on faculty load. (See glossary for definitions of the
assignment codes.)
Faculty Load
Assignment Types |
|
|
Codes for Full-time Faculty |
Codes for Associate Faculty |
|
RG –
regular teaching |
PT –
regular teaching (used only for courses with the standard 16-week census
date) |
|
OV –
teaching extra-service assignments (used only for courses with the standard
16-week census date and summer assignments paid at the associate faculty pay
rate) |
SP –
teaching assignments with special pay rates. Also used to code classes
that do not fall within the current semester's census date and are paid from
flex faculty loads. |
|
OH
–extra-service assignments paid on a "per head" basis |
PH –
teaching assignments paid on a "per head" basis |
|
SF –
teaching assignments with special pay rates. Also used to code extra-service
classes that do not fall within the current semester's census date and are
paid from flex faculty loads. |
H1 –
hourly assignments |
|
BK –
course banking |
|
|
BW –
course banking withdrawal |
|
|
FM –
summer teaching assignments at formula pay |
|
Assignment Codes
AC Athletic Coach
Reassignment
AP Athletic
Coach Pay
AR Administrative
Reassignment
AS Administrative
Stipend
BK Banking
a Course (teaching an overload at no pay)
BW Withdrawing
a Course (taking time off at full pay)
CC Clinical
Coordinator Reassignment
CP Chair
Pay
CR Chair
Reassignment
DC Dual
Credit
DR Course
Development Reassignment
DS Course
Development Stipend
FR
PR Performance
Reassignment
PS Part-time
Non-teaching Project Stipend
RA Regular
Assignment (Staff)
SB Sabbatical
Reassignment
TS Task Force/Committee
Stipend
VI. DEPARTMENT CHAIR GUIDELINES
The academic chair position is a three-year,
extra-service appointment.
The contract includes the normal faculty calendar of workdays in a
nine-month academic year, plus required on-campus days, including those listed
below. Changes to any of these dates
must be documented and approved in writing by the appropriate dean and
forwarded to Human Resources.
·
one week in August before faculty return for the
fall semester,
·
one week in January before the spring semester,
·
one week in May before the summer semester, and
- one week during the summer
semesters.
An academic chair may elect to teach in the summer, but may not teach
other extra-service assignments (including “Wintermester” and “Maymester”),
with the exception of a limited number of students taught on a “per head”
basis, as approved by the appropriate dean.
Ř Department
Chair Structure
Level I: $12,255 stipend plus four
(4) classroom reassignments (releases) annually. Chairs in this level have the option of
“selling” and/or “buying” one course reassignment (release) at associate
faculty pay annually, with approval by the Dean and Vice President/
Provost.
Level II: $12,255 stipend plus three (3)
classroom reassignments (releases) annually.
Chairs in this level have the option of “selling” and/or “buying” one
course reassignment (release) at associate faculty pay annually, with approval
by the Dean and Vice President/Provost.
Level
III: $10,862
stipend plus one (1) classroom reassignment/release annually. Chairs in this level have the option of
“selling” and/or “buying” one course reassignment (release) at associate
faculty pay annually, with approval by the Dean and Vice
President/Provost.
Chair I is
eligible for a $12,255 stipend plus four course reassignments annually
including an option to “sell” and/or “buy” one course reassignment
annually.
a) No
reassignment is bought or sold - Annualized stipend is $12,255 or $1,021.25
over twelve months with four reassignments.
b) One
reassignment is sold - If one reassignment is “sold”, the value of the stipend
increases by $2,025 (the current value of one reassignment). As such, the annualized stipend would be
$14,280 ($12,255 + $2,025) or $1,155.75 over twelve months with three
reassignments.
c) If one
reassignment is “purchased”, the value of the stipend decreases by $2,025 (the
current value of one reassignment). As
such, the annualized stipend would be $10,230 ($12,255 - $2,025) or $852.75
over twelve months with five reassignments.
Chair II is
eligible for a $12,255 stipend plus three course reassignments annually including
an option to “sell” and/or “buy” one course reassignment annually.
a) No
reassignment is bought or sold - Annualized stipend is $12,255 or $1,021.25
over twelve months with three reassignments.
b) One
reassignment is sold - If one reassignment is “sold”, the value of the stipend
increases by $2,025 (the current value of one reassignment). As such, the annualized stipend would be
$14,280 ($12,255 + $2,025) or $1,155.75 over twelve months with two
reassignments.
c) If one
reassignment is “purchased”, the value of the stipend decreases by $2,025 (the
current value of one reassignment). As
such, the annualized stipend would be $10,230 ($12,255 - $2,025) or $852.75
over twelve months with five reassignments.
Chair III is
eligible for a $10,862 stipend plus one course reassignment annually including
an option to “sell” and/or “buy” one course reassignment annually.
a) No
reassignment is bought or sold - Annualized stipend is $10,862 or $905.17 over
twelve months with one reassignment.
b) One reassignment
is sold - If one reassignment is “sold”, the value of the stipend increases by
$2,025 (the current value of one reassignment).
As such, the annualized stipend would be $12,887 ($10,862 + $2,025) or
$1,073.92 over twelve months with no reassignments.
c) If one
release is “purchased”, the value of the stipend decreases by $2,025 (the
current value of one release). As such,
the annualized stipend would be $8,837 ($10,862 - $2,025) or $736.42 over
twelve months with two releases.
VII. COURSE BANKING
GUIDELINES
Course banking was revised for Fall 2003, changing both withdrawal
amounts and timelines to be similar to the college’s sabbatical plan. The plan revisions are listed below in
sections a, b and c, with the balance of the guidelines in sections d, e and f.
Note: All references to “courses” below reflect
typical three-hour courses (48 contact hours per course). For courses that are
greater than 48 contact hours, a proportional adjustment shall be applied.
a.
Banking
Limitations
A maximum of one (1) course may be banked per
semester with a maximum accumulation of three (3) per academic year.
b.
Withdrawal
Limitations
Full
Semester Withdrawal
A request
for a full semester of course banking withdrawal must be submitted to the
appropriate dean at least
nine (9) months in advance of the beginning of the requested leave. A full semester of course banking withdrawal
is limited to once per plan participant within a six-year period, and is
generally limited to one (1) per semester per academic division. Divisions with forty (40) or more full-time
faculty may have two (2) plan participants on a full semester of course
withdrawals in any given semester, but not within the same discipline. Additionally, a faculty member may not
combine a full semester of course banking withdrawal with a sabbatical leave in
any six-year period.
Partial
Semester Withdrawal
A request
for a partial semester withdrawal must be submitted to the appropriate dean no
more than two (2) months in advance. A
partial semester withdrawal of one (1) to three (3) courses (generally up to a 60% load) is limited
to once per participant within a three-year period. Partial withdrawal is limited to three (3)
per division per semester. Additionally,
a partial withdrawal of more than two (2) courses per semester (more than a 40%
load) shall not be combined with a sabbatical leave or a full semester
withdrawal in any six-year period.
c.
Plan
Limitations
Departmental Chairs are ineligible for the program.
Banked
courses are applied to requests for banking leave in order from oldest to
newest.
d. Summary
The
purpose of the Course Banking Program is to encourage and facilitate faculty
professional development/renewal by providing a mechanism in which future
reduced load or professional leave can be planned for and earned in
advance. Eligible full-time faculty
members may defer compensation from extra-service teaching assignments taught
in any semester, and in exchange for foregoing compensation, such advance
service will diminish the faculty member’s subsequent load in agreed-upon
future long semester(s). A faculty
member may "bank" sufficient course(s) to earn either a reduced load
assignment at full pay in a future semester(s) or a full semester of approved
course banking leave. For this program, a full load is 100% of normal teaching
load and one semester of banked leave equals 100% of full-time faculty load
earned through extra-service.
e. Eligibility
Eligible
courses are those extra-service courses paid at the associate faculty rate.
Courses paid on a “per head” basis and non-teaching extra-service assignments
are not eligible for the Course Banking Program.
f.
Procedures
1. Records of course banking balances
are maintained in the appropriate academic division offices. The division dean forwards all approved and
denied requests for full and partial course banking leaves to the Human
Resources Office for inclusion in the faculty member’s personnel file with a
copy of approved requests to the Payroll Office. A copy
of the division’s tracking records related to the faculty request for banking
or withdrawal must accompany
the forms when submitted to Human Resources. The Request to Bank Courses and Application
for Course Banking Leave forms are available from each academic division dean’s
office.
2. Each
semester, approved course banking and withdrawal requests are reflected on the
Faculty Load Report for the appropriate term.
3. During a
period of earned course banking, the participating faculty member receives full
pay and benefits with no loss of longevity status for benefits purposes.
4. Courses
banked under this policy are considered to be deferred compensation at the
extra-service rate in effect at the time the course(s) are banked.
5. Banked
leave may not be taken in conjunction with other types of leave or reduced
load.
6. Other
institutional service is optional on the part of the faculty member, during
course banking leave of 100%.
7. While on
banked leave of 40% or more, the faculty member may not receive extra-service
contracts or bank more leave.
8. All load
reductions and leaves earned through this program shall be covered by associate
faculty or full-time faculty extra-service assignments and paid at the
associate faculty pay rate.
9. Participation
in the program does not change the maximum number of contact hours which a
faculty member may carry in a given semester.
10. Faculty
members choosing to discontinue participation in the course banking program
will be paid in full in January of the next calendar year after submitting
written notification to the Dean and Director
of Human Resources and Organizational Development of the election to discontinue participation
in the program.
11. In the
event of termination of employment, failing to meet eligibility requirements,
or becoming disabled, payment for course(s) banked will be made within ten (10)
days of the effective date of the event or receipt of the employee’s request by
the Director of Human Resources and Organizational Development, whichever is
later.
12. Upon
termination of participation in the program, payment for course(s) banked will
be made at the extra-service rate in effect at the time the course(s) were
banked. In the case of death of the participant in the course banking program,
payment will be made to the estate of the participant.
13. Any
payment of deferred compensation will under no circumstances include interest.
VIII.
ASSOCIATE FACULTY: LOAD AND COMPENSATION
GUIDELINES
Associate faculty members are normally limited to nine
instructional units per semester. All assignments over nine instructional
units require an exception memo signed by the Dean and appropriate
VP/Provost. Associate faculty members
assigned to teach more than the normal load on a temporary basis is paid at the
associate faculty rate.
Associate faculty load exception path
|
|
a. 2009 - 2010 Associate Faculty and Extra-Service
Compensation Chart
(Based on
weekly contact hours)
|
UNITS |
SEMESTER/ |
PER
HEAD |
|
LECTURE/ |
UNITS |
SEMESTER |
PER
HEAD |
||
|
0/1 |
.8
|
$540 |
$54 |
|
3/0 |
3.0 |
$2,025 |
$203 |
|
|
0/2 |
1.6
|
$1,080 |
$108 |
|
3/1 |
3.8
|
$2565 |
$257 |
|
|
0/3 |
2.4
|
$1,620 |
$162 |
|
3/2 |
4.6
|
$3,105 |
$311 |
|
|
|
|
|
|
|
3/3 |
5.4
|
$3,645 |
$365 |
|
|
1/0 |
1.0
|
$675 |
$67 |
|
|
|
|
|
|
|
1/1 |
1.8
|
$1,215 |
$122 |
|
4/0 |
4.0
|
$2,700 |
$270 |
|
|
1/2 |
2.6
|
$1,755 |
$176 |
|
4/1 |
4.8
|
$3,240 |
$324 |
|
|
1/3 |
3.4
|
$2,295 |
$230 |
|
4/2 |
5.6
|
$3,780 |
$378 |
|
|
|
|
|
|
|
4/3 |
6.4
|
$4,320 |
$432 |
|
|
2/0 |
2.0
|
$1,350 |
$135 |
|
|
|
|
|
|
|
2/1 |
2.8
|
$1,890 |
$189 |
|
SUBSTITUTE |
$42.18/Lecture |
$33.80/Lab |
|
|
|
2/2 |
3.6
|
$2,430 |
$243 |
|
|
||||
|
2/3 |
4.4
|
$2,970 |
$297 |
|
|
|
|
|
|
|
2/4 |
5.2
|
$3,510 |
$351 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
b.
Associate Faculty and Extra-Service Payroll
Schedule
|
Semester |
Months and Percentages of Contract to be Paid |
|||
|
Fall
Semester |
September 25% |
October 25% |
November 25% |
December 25% |
|
Wintermester |
January 100% |
|
|
|
|
Spring
Semester |
February 25% |
March 25% |
April 25% |
May 25% |
|
Maymester |
Mid-June 100% |
|
|
|
|
Summer
I |
June 80% |
July 20% |
|
|
|
Summer
II |
July 80% |
August 20% |
|
|
|
Summer
III |
June 33% |
July 33% |
August 34% |
|
c.
Maximum Load Summer, Wintermester and Maymester
·
6-8 contact hours in Summer I and 6-8 contact hours
in Summer II, or
·
6-8 contact hours Summer I and 6-8 contact hours in
Summer III, or
·
6-8 contact hours in Summer II and 6-8 contact hours
in Summer III, or
·
12-16 contact hours in Summer III
Wintermester:
3-4 contact hours
Maymester:
3-4 contact hours
IX. FACULTY LOAD SYSTEM - FLIP PROCEDURES
Click on the FLIP desktop Icon
The application will load and you will see the Faculty Load menu.
Enter
Teaching Faculty
Click on Enter Teaching Faculty
button to open the search form.
The term will default to the current term.
Enter a course without any special characters, ie:
HIST1301S01
or
ENGL1300P01
You may press the Enter key twice
or Click on Search twice to begin
the search.
If you are retrieving the course information for the first time you will
be prompted to log in using your Banner user name and password.
If the course is found in Banner the following form opens. On this form
you will enter or verify for accuracy:
- Orgn
Code
- FT
Assignment
- Load
Percent
- Load
Percent Lab
- Pay
Lecture
If you need to Add Dual Credit dollars click on the button.
If you need to Remove Dual Credit dollars click on the button.
********* IF you enter your
course information in FLIP and any part of the course info is changed in Banner
AND you want those changes reflected in FLIP you will need to select:
Discard and Re-Retrieve from Banner.
A message appears informing you the record will be deleted:
Select “Yes” to delete.
Select “No” to cancel the delete.
The search form opens if you select “Yes”.
If a course has multiple instructors, you will need to Discard and
Re-retrieve each instructor. The
deletions begin with the first instructor and progress to subsequent
instructors.
If a course is not found you
will receive this message:
The first place to check is Banner to ensure the record does exist. If the course information is accurate on
Banner, then contact the programmers.
If an instructor is not associated with this course in Banner you will
receive:
Add msg
Enter
Non-Teaching Faculty
Click on Enter Non-Teaching
Faculty button to open the search form.
The term will default to the current term.
Enter an Instructor’s ID without any formatting.
If the ID is found the following form will open:
Print
Report by Responsible Person(s)
This report allows you to print a report based on the XXXXXX associated
with the ORGN Code.
When the form opens you will see a list of people who currently have
data loaded to their ORGN code. In this
example if you would like to print a report for Hodge, Gary B, then highlight
his name and press Preview Report.
If you would like to print a report for Hodge, Gary B and Austin,
Juanita then highlight both names and Preview report.
The report prints in a preview mode to the screen. From there you may select:
File
Print
for a printed copy.
Print
Report for All
When this option is selected a full report will appear in Preview
mode. To print a hard copy, select:
File
Print
X. PROCESS FOR ENTERING FLEX ENTRY CLASSES
·
Definition:
Flex Entry is defined as any teaching assignment that has a census date
other than the primary census date for the semester. This INCLUDES Wintermester
and Maymester.
·
2009-2010 Census dates:
Fall – Monday, September 8, 2009
Wintermester – Tuesday, December 15, 2009
Spring – Monday, February 1, 2010
Maymester – Tuesday, May 18, 2010
Summer I – Thursday, June 10, 2010
Summer III – Wednesday, June 16, 2010
Summer II – Thursday, July 15, 2010
NOTE:
Non-teaching assignments DO NOT have a census date. Note:
In the rare situation where a non-teaching assignment is not included on the
primary faculty load, a paper contract should be prepared and processed.
Flex Faculty load cut-off dates:
September Payroll..........................................................................
09/11/2009
October
Payroll.............................................................................. 10/12/2009
November
Payroll............................................................................ 11/9/2009
December
Payroll........................................................................... 12/01/2009
January Payroll..............................................................................
01/11/2010
February
Payroll............................................................................... 02/9/2010
March
Payroll................................................................................ 03/12/2010
April
Payroll................................................................................... 04/13/2010
May
Payroll...................................................................................
05/01/2010
June
Payroll................................................................................... 06/14/2010
July
Payroll....................................................................................
07/13/2010
August
Payroll................................................................................ 08/13/2010
XI. FACULTY LOAD CHECK LIST
Reminder: In finalizing the faculty load report
each semester, ask the following questions to assure accuracy and compliance
with Collin College faculty load policies.
Q. Are there any zero or low enrollment sections
paid as a full class?
Either cancel the class
and delete the assignment, document why an instructor will be paid with low
enrollment (and document that the rate of pay is correct with approval from the
appropriate dean and vice president.)
Q. Are any "Percent of Load" showing as
"0.0"?
Most sections should have
percent of loads as follows:
1 lecture or recitation
contact hour: 6.67%
1 lab or clinical contact hour: 5.3%
For example, a
three-lecture contact hour history course is 20% (6.67 x 3); a three-lab
contact hour PHED course is 16% (5.3 x 3).
Exceptions to this should be documented. Contact hours for each course
should match the Coordinating Board’s approval.
|
Contact Hours |
% Load |
Instr. Units |
|
|
Lecture: |
1 |
6.7% |
1.0 |
|
|
2 |
13.3% |
2.0 |
|
|
3 |
20.0% |
3.0 |
|
|
4 |
26.7% |
4.0 |
|
Lab: |
1 |
5.3% |
0.8 |
|
|
2 |
10.6% |
1.6 |
|
|
3 |
15.9% |
2.4 |
|
|
4 |
21.2% |
3.2 |
|
|
5 |
26.5% |
4.0 |
Q. Do the credit and contact hours for these courses match the
Coordinating Board’s approval?
This information should
not change from semester to semester but if changes are noticed, they should be
forwarded to the appropriate VP/Provost’s office for verification or correction
processing.
Q. Does the cost center for the course correspond with how the
Coordinating Board has the course set up?
If a course is not set up
to the correct cost center, contact the Business Office to process the correction
so reports and tracking is accurate.
Q. Does the amount of time scheduled for the class
match the stated contact hours?
If not, verify the
correct class meeting times or contact hours with the Dean or Registrar and
correct as necessary, OR document any exceptions (i.e. OPEN labs).
Reminder: To calculate the proper contact hours
each semester, remember that in the Fall and Spring semesters, contact hours
are calculated using 50 minutes per hour. However, in Summer, Wintermester and Maymester,
contact hours are calculated using 60 minutes per hour.
For example:
History in Fall = 16 weeks x 3 hrs per week x 50 minutes per hour = 2400
minutes.
History in Summer I = 5 weeks x 8 hrs per week x 60
min per hour = 2400 minutes.
Q. Do the Instructional Units for Associate
Faculty equal nine (9) or less?
All assignments for
associate faculty that exceed nine (9) instructional units require an exception
memo signed by the Dean and the VP/Provost.
Q. How do I ensure that new courses and cost
centers are properly reflected on the faculty load?
Ensure cost center is set up on FLIP prior to
entering the course.
Q. Are the Assignment Types appropriate for this
semester’s assignment for each faculty member?
Check codes against the
most recent list of assignments and make necessary changes.
Q. Does the Extra-Service Assignment of a
full-time employee exceed the maximum overload amount?
The maximum overload or
extra-service assignment – whether a teaching and/or non-teaching assignment
– for full-time employees is the equivalent of 7 instructional units, which is
$4,725 ($675 x 7). Continuing Education
courses and "per head" overloads (that total less than ten students)
are not included in the maximum overload.
CBM-008 State Report - The
Texas Higher Education Coordinating Board CBM-008 Report is a listing of all
faculty who teach classes at Collin College, their percent of load, the type of
assignment, the dollar amount they received, as well as a variety of
demographic characteristics. It is important to note that this report is
compared to the CBM-004 report to match faculty assignments and classes. Where
changes are made after the semester begins, manual corrections have to be
submitted to the Coordinating Board with explanation of the changes.
Contact hour – A contact hour is defined as
the number of class hours in lecture/recitation and lab/clinical that a class
is scheduled to meet weekly.
Discipline - A discipline is defined as a
subject area such as OFAD, ACCT, FISC, ENGL, etc., rather than options within a
discipline.
Department Chair – is
generally a full-time faculty member who has administrative responsibilities
for one or more disciplines within an academic division.
Distance Learning
courses – Faculty
are allowed to teach no more than 40% of their overall load in distance
learning classes. Any distance learning course over the 40% max requires the
approval of the Dean and VP/Provost.
Extra-service contracts - Extra-service
contracts may be developed between the dean and the teaching faculty member
and/or Council on Excellence for teaching or/or various projects such as
curriculum development, lab manual development, or other instructional
projects, etc. The actual contract is usually printed by Human Resources as a
result of the Faculty Load process each semester. Flex Entry and Special
contracts are exceptions and are described below.
Formula pay (Summer) – pay for
full-time faculty members during Summer I - III that is based on a percent of
full-time salary.
Percent of load equations – 1
lecture/recitation contact hour equals 6.67% of load or 20% for a
three-lecture/recitation contact hour course (6.67% x 3), 1 lab or clinical
hour equals 5.3% of load or 16% of load (5.3% x 3) for a three-lab/clinical
contact hour course. See instructional unit definition below.
Instructional unit - An
instructional unit relates to the percent of load and is defined as:
1 lecture/recitation hour = 1.0 instructional unit
1 laboratory/clinical hour = 0.8 instructional unit
Purple form – The "purple
form" is used to make faculty changes after faculty load has finalized for
example: faculty member decides not continue with assignment and replacement is
needed, purple form is used to make revisions to faculty load and to get new
faculty member on payroll.
Request to Bank Courses Form - used
as a request to defer compensation from extra-service teaching assignments
taught in any semester. It is understood that in exchange for foregoing
compensation, the faculty member’s teaching load will be reduced in agreed-upon
future long semester(s) without a reduction in pay. Make sure to zero out the
dollar amount on faculty load so the faculty member will not be paid for the
class until they are ready to withdraw the class.
Withdrawal of Banked Courses Form – used
as a request for approval to work a reduced teaching load (or to take a full
semester off) as it relates to extra-service or overload courses that had been
"banked" without compensation in a previous semester(s).
Extra-Service Agreement for Non-teaching Activities
of Part-time Employees –
this form is to be used to document any non-teaching professional activities
being performed by part-time employees. Clerical and support assignments should
be documented through a Request for Personnel form.
Extra-Service Agreement for Non-teaching Activities
of Full-time Employees –
this form is to be used to document any non-teaching professional assignments
being performed by full-time exempt employees that are in addition to the
regular full-time teaching, professional or administrative assignment.
Sabbatical Leave – Faculty members are
eligible to apply for a sabbatical upon completion of five years of continuous
full-time service. These applications must be submitted by December 1, of the
applicant’s sixth or any subsequent year of service. Six years of continuous
full-time service must be completed before a sabbatical can commence.
Stipend – is a term used to describe any non-hourly
compensation for a non-teaching overload or extra-service assignment or
supplemental payment.
Agreement for Flex-Entry Courses and Special
Teaching Assignments of Full-time Employees – is to be used for teaching
assignments of full-time faculty which are not paid from the faculty load
report, such as CWE (cooperative work experience) assignments.
Agreement for Flex-Entry Courses and Special
Teaching Assignments of Part-time Employees – is to be used for teaching
assignments of associate faculty which are not paid from the faculty load
report.
Reassignment (release) time – is a
term which describes the time a faculty member is given in lieu of teaching one
or more classes without a reduction of his or her full-time salary and requires
advanced approval by the dean and vice president.
Substitute rate – the rate for teaching
faculty is the hourly equivalent of the associate faculty pay rate. (See
chart.)
Leave without Pay – when an associate faculty member is
absent, it is critical that the leave without pay form be submitted to
Human Resources with the substitute form immediately so that the proper payroll
can be processed. This is especially
true in the last few weeks of the semester.
Account Numbers/Object Codes for Faculty and
Related Assignments –
|
611110 |
Faculty Salaries – Full-time: Full-time faculty teaching during the fall or
spring semesters. |
|
611115 |
Faculty Salaries –
Substitute (Full-time and Part-time): Faculty, paid on an hourly basis, who
substitute for another faculty member. |
|
611120 |
Faculty- Part-time and
Full-time Overload: Part-time faculty
teaching day, evening, or weekend courses and |
|
611125 |
Faculty - Full-time
Chair Reassignment (release):
Department chair Reassignment (release), shown as part of |
|
611130 |
Faculty - Full-time
Non-teaching Extra-service: Full-time faculty
engaged in course/material development or |
|
611135 |
Faculty -
Administrative Reassignment (release):
Administrative Reassignment (release) time for full-time faculty |
|
611140 |
Faculty - Part-time
Non-teaching: Part-time faculty paid
by special contract for material/program development |
|
611145 |
Coaching -
Extra-Pay: Coaching related to
athletics paid on an extra-service contract. |
|
611148 |
Coaching –
Assistance: Full or part-time position
assisting in athletic coaching. |
|
611150 |
Faculty – Full-time
Maymester/Summer: Full-time faculty
teaching during Maymester and summer semesters. |
|
611155 |
Faculty – Full-time
Non-teaching Summer: Full-time faculty
engaged in course/material development
or other |
|
611160 |
Faculty – Part-time
Maymester/Summer: Part-time faculty
teaching a credit course during a summer session. |
|
611478 |
Advisors –
Full-time: Full-time student advisors. |
|
611480 |
Advisors –
Part-time: Part-time student advisors. |
|
611482 |
Interpreter –
Full-time: Full-time position
providing interpreter services to disabled students. |
|
611483
|
Interpreter –
Part-time: Part-time position
providing interpreter services to disabled students. |
