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The purpose of Professional Leave /
Travel Leave is to allow employees the opportunity and time to travel to
and from work-related meetings, conferences, etc. that are held at a
location outside the employee’s usual work site.
Guidelines
for Reporting Professional Leave - All Employees
All employees with work-related
travel that involves an overnight stay and/or long distance travel
as part of Professional Development Leave must complete the
Professional Leave Summary form.
Professional Leave Travel Summary form:
http://iws2.collin.edu/hr/benefits/travelsummaryform.doc
Also see the Business Office home page via the
Collin College Intranet (CougarWeb),
www.collin.edu, Faculty & Staff, Intranet,
Business Procedures Quick Reference Guide, “Professional Leave and
Travel” section.
Travel
reimbursement requests
should be made on a Professional Leave and Travel Request Form,
available from the department/division administrative assistant or
via the Business Office home page via the Collin College Intranet (CougarWeb),
www.collin.edu, Faculty & Staff, Intranet,
Business Procedures Quick Reference Guide, “Professional Leave and
Travel” section.
Local travel, such as work-related
campus-to-campus travel and other work-related travel within the
metroplex, i.e., Collin, Dallas, Tarrant, and Denton counties, is
recorded on the Local Travel form.
Also see the Business Office home page via the
Collin College Intranet (CougarWeb),
www.collin.edu, Faculty & Staff, Intranet,
Business Procedures Quick Reference Guide, “Local Travel” section,
where the Local Travel form is linked.
Non-exempt employees must record work/compensable hours on time
sheets.
The following guidelines are for non-exempt employees.
Guidelines for Reporting Travel Time for
Non-Exempt Employees
Whether travel time is considered work time and
recorded on a time sheet as compensable time depends upon the type
of travel involved.
Home-to-Work Travel and Travel during
the Day
Travel from home to work is not
compensable. Work time begins when the employee reaches the first
work site.
Attendance at local meetings would be
recorded on the time sheet from the time the employee arrived at the
meeting not when they left their home to travel to the meeting.
However, if they first went to their office to work and then left
for the meeting, the travel time from the office to the meeting
would be work time and should be recorded on the time sheet.
Travel from one campus to the other
as part of the employee’s full-time position would also be work
time, as it would be travel from one work site to another.
Out-of-Town Travel
A non-exempt employee who goes out of
town for one day should not record the time spent traveling from
home to airport.
All other travel time, during normal
work hours, except time spent eating, would be compensable.
When employees travel overnight for
business (i.e. more than one day), they should record and be paid
for time spent in traveling (except meal periods) during their
normal business hours when done on their non-working days, such as
Saturday, Sunday, and holidays, as well as on their regular work
days (Monday - Friday).
Travel time as a passenger outside
regular work hours is not considered work time (evening travel may
be advantageous in minimizing overtime).
Any actual work done while traveling
should be recorded as compensable work time.
If an employee drives a car without
being offered public conveyance, the driving time would also be
considered work time. Employees who are required to drive overnight
are considered working all the time they are driving.
Payroll Time Sheet Cut-off and Pay
Dates
See the Business Office home page via the
Collin College Intranet (CougarWeb),
www.collin.edu, Faculty & Staff, Intranet,
Business Procedures Quick Reference Guide, “Time Sheet Cut-off and
Pay Dates.”
For questions about travel reimbursement,
contact the Business Office.
If you need more information or have
questions, contact Collin College HR at the Collin Higher Education
Center (CHEC): Larry Merrill at 972-548-6664 or Mae Francis at
972-548-6659.
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